Trailblazers · Field Ops Hub

DRIVEN SOLUTIONS

PACKAGING + LOGISTICS · $900K → $100M

TRAILBLAZERS

OUTDOOR SERVICES · → $100M APR 2029

TRAILBLAZERS

FIELD OPS HUB — COMMAND CENTER FEED

9FORMS

4CREW

LIVESTATUS

PHASE 1 ACTIVE — FIELD COMPLIANCE

GOOGLE SHEETSCONNECTED

JOBBERSYNCED

BRADY ALERTSACTIVE

⚙️ SYSTEM

📡

CONNECTION STATUS

CHECKING...

—

📋 DAILY FIELD FORMS

🔧 JOB MANAGEMENT

📊 LIVE TRACKERS — GOOGLE SHEETS

⚠️ SAFETY & INCIDENTS — RED LINE MONITORS

Daily Job Check-In

CREW LEAD · DAILY

Job Closeout & Customer Sign-Off

CREW LEAD · EVERY JOB

Change Order Request

CREW LEAD · AS NEEDED

✓

CHANGE ORDER LOGGED

Brady will review. Do not proceed until approved.

Field Purchase & Supplies Request

CREW LEAD · AS NEEDED

Equipment Maintenance Request

CREW LEAD · AS NEEDED

✓

MAINTENANCE LOGGED

Operations notified. Brady will assign to a vendor.

Morning Truck Inspection

CREW LEAD · DAILY AM

Evening Truck Inspection (EOD)

CREW LEAD · DAILY PM

Field Incident Report

🚨 REPORT IMMEDIATELY · CALL BRADY

Site Safety Check

OPERATIONS · MON / WED / FRI

WORK ORDER CLOSE-OUT

PART 2 · OPS · AFTER REPAIR

CLOSE-OUT DETAILS

Loading open work orders...

SELECT OPEN WORK ORDER *

DATE COMPLETED *

ASSIGNED TO / TECH

VENDOR USED *

INVOICE COSTS

PARTS COST ($) *

LABOR COST ($) *

INVOICE NUMBER (OPTIONAL)

COMPLETION NOTES

WHAT WAS REPAIRED / REPLACED?

EQUIPMENT BACK IN SERVICE?

YES — FULLY OPERATIONAL

NO — STILL HAS ISSUES

✓

WORK ORDER CLOSED

Cost recorded. Equipment returned to service. Tracker updated.

SUBMISSIONS DASHBOARD

LIVE FROM BACKEND

📋 DAILY CHECK-INS

CREW LEAD · DAILY MORNING/MIDDAY/EVENING

—

TODAY

—

THIS WEEK

—

TOTAL

Loading...
Loading Daily Check-Ins...

✅ JOB CLOSEOUTS

CREW LEAD · EVERY COMPLETED JOB

—

TODAY

—

THIS WEEK

—

TOTAL

Loading...
Loading Job Closeouts...

🔄 CHANGE ORDERS

CREW LEAD · WHEN SCOPE CHANGES

—

TODAY

—

THIS WEEK

—

TOTAL

Loading...
Loading Change Orders...

🛒 SUPPLIES REQUESTS

CREW LEAD · AS NEEDED

—

TODAY

—

THIS WEEK

—

TOTAL

Loading...
Loading Supplies Requests...

🚛 MORNING TRUCKS

CREW LEAD / DRIVER · DAILY AM

—

TODAY

—

THIS WEEK

—

TOTAL

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Loading Morning Trucks...

🌙 EVENING TRUCKS

CREW LEAD / DRIVER · DAILY PM

—

TODAY

—

THIS WEEK

—

TOTAL

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Loading Evening Trucks...

🚨 INCIDENTS

IMMEDIATE · ANY CREW

—

TODAY

—

THIS WEEK

—

TOTAL

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Loading Incidents...

🌲 SITE SAFETY CHECKS

OPERATIONS · MON / WED / FRI

—

TODAY

—

THIS WEEK

—

TOTAL

Loading...
Loading Site Safety Checks...

SAW TRACKER

SKU · ASSIGNMENT · MAINTENANCE

8

TOTAL SAWS

4

IN USE

3

AVAILABLE

1

REPAIR NEEDED

MASTER CHAINSAW INVENTORY

8 chainsaws · 4 in use · 3 available · 1 in repair

SKU	Brand	Model	Type	Size	Power	Role	Status	Last Service	Notes
SAW-FEL-STI-L-007	Stihl	MS 500i	Felling	Large	Gas	Lead Feller	In Use	1/5/2026	Needs chain sharpening
SAW-TRM-HUS-M-008	Husqvarna	545 Mark II	Trimming	Medium	Gas	Ground Crew	Available	11/20/2025	Standard maintenance complete
SAW-TOP-MIL-S-003	Milwaukee	M18 FUEL	Top-Handle	Small	Battery	Arborist	In Use	1/12/2026	Battery life monitor installed
SAW-FEL-HUS-L-009	Husqvarna	572 XP	Felling	Large	Gas	Backup	Available	12/15/2025	Stored in climate-controlled area
SAW-TRM-STI-M-010	Stihl	MS 271	Trimming	Medium	Gas	Maintenance	Repair Needed	10/1/2025	Carburetor issue. Awaiting parts
SAW-TOP-MIL-S-004	Milwaukee	M18 Fuel 20in	Trimming	Medium	Battery	Trainee	In Use	12/28/2025	Low usage hours since last service
SAW-FEL-STI-L-011	Stihl	MSE 250 C-B	Felling	Large	Electric	Workshop	Available	1/10/2026	Checked for cord wear
SAW-TRM-HUS-M-012	Husqvarna	T540 XP	Trimming	Medium	Gas	Lead Trimmer	In Use	1/8/2026	Used heavily on Site 5

CURRENT CREW ASSIGNMENTS

Justin Cobb = crew lead · Matt, Devin, Phesto = crew · Brady = backup

Period	Crew Member	Role	Assigned SKU	Out	In	Notes
Current	Justin Cobb	Field Manager / Crew Lead	SAW-FEL-STI-L-007	Y	—	—
Current	Matt Taylor	Lead Ground Hand	SAW-TOP-MIL-S-004	Y	—	—
Current	Devin Seifert	Ground Hand	SAW-TRM-HUS-M-008	Y	—	—
Current	Phesto N	Ground Hand	SAW-TRM-HUS-M-012	Y	—	—
Backup	Brady Kirchoff	VP Ops / Backup	SAW-FEL-HUS-L-009	—	—	Available if needed

SKU SYSTEM REFERENCE

Permanent saw IDs — never change once assigned

SKU FORMAT

SAW-[TYPE]-[BRAND]-[SIZE]-[###]

CODES

TYPE

FEL = Felling
TRM = Trimming
TOP = Top-Handle

BRAND

STI = Stihl
HUS = Husqvarna
MIL = Milwaukee

SIZE

L = Large
M = Medium
S = Small (Top-handle)

EXAMPLES

SAW-FEL-STI-L-001
SAW-TRM-HUS-M-002
SAW-TOP-MIL-S-001

CHAIN ID FORMAT

CHAIN-[SAW SKU]-C##-[PITCH]-[GAUGE]-[DL]

Each chain permanently assigned to one saw. Target rotation: 8-10 chains per saw.

CONSUMABLES INVENTORY

PPE · OILS · CHAINS · STOCK

41

TOTAL ITEMS

2

OUT OF STOCK

24

BELOW MIN

15

IN STOCK / OK

⚠️ REORDER LIST — ACTION REQUIRED

2 OUT · 24 BELOW MIN · order before next job week

Item	Category	On Hand	Min	Max	Status
Hydraulic Oil (5 gal pail)	Fluids	2	4	12	OUT
2 Stroke Oil 2.6OZ gas mix	Fluids	0	6	10	OUT
20in 1.3mm .050 78DL chain x10	Chains	6	8	12	Below Min
18in 1.3mm .050 61DL chain x10	Chains	6	8	12	Below Min
18in 1.3mm .050 68DL chain x10	Chains	6	8	12	Below Min
14in 1.1mm .043 50DL chain x10	Chains	6	8	12	Below Min
14in 1.1mm .043 59DL chain x10	Chains	6	8	12	Below Min
25in 1.3mm .050 84DL chain x10	Chains	6	8	12	Below Min
32in 1.3mm .050 105DL chain x10	Chains	6	8	12	Below Min
36in 1.3mm .050 110DL chain x10	Chains	6	8	12	Below Min
Bar and Chain Oil (gal Jug)	Fluids	4	6	15	Below Min
Coolant	Fluids	4	6	10	Below Min
Truck motor oil (gal jug)	Fluids	2	4	6	Below Min
Mixed 2-stroke fuel (1 gal)	Fluids	5	8	10	Below Min
Chain saw chaps	PPE	1	4	6	Below Min
Hard hats	PPE	6	10	15	Below Min
Safety glasses	PPE	10	15	20	Below Min
Gloves	PPE	10	15	20	Below Min
Hi-vis vests	PPE	10	15	20	Below Min
First aid kits	PPE	4	8	10	Below Min
Rope	Securement	6	10	12	Below Min
Spray paint	Supplies	6	10	15	Below Min
Pitch forks	Tools	1	4	6	Below Min
Broom	Tools	3	4	6	Below Min
Wedges	Tools	2	6	10	Below Min
Loppers	Tools	2	4	4	Below Min

FULL CONSUMABLES INVENTORY

All 41 items · sorted by urgency (OUT → Below Min → OK)

Item	Category	On Hand	Min	Max	Status
Hydraulic Oil (5 gal pail)	Fluids	2	4	12	OUT
2 Stroke Oil 2.6OZ gas mix	Fluids	0	6	10	OUT
20in 1.3mm .050 78DL chain x10	Chains	6	8	12	Below Min
18in 1.3mm .050 61DL chain x10	Chains	6	8	12	Below Min
18in 1.3mm .050 68DL chain x10	Chains	6	8	12	Below Min
14in 1.1mm .043 50DL chain x10	Chains	6	8	12	Below Min
14in 1.1mm .043 59DL chain x10	Chains	6	8	12	Below Min
25in 1.3mm .050 84DL chain x10	Chains	6	8	12	Below Min
32in 1.3mm .050 105DL chain x10	Chains	6	8	12	Below Min
36in 1.3mm .050 110DL chain x10	Chains	6	8	12	Below Min
Bar and Chain Oil (gal Jug)	Fluids	4	6	15	Below Min
Coolant	Fluids	4	6	10	Below Min
Truck motor oil (gal jug)	Fluids	2	4	6	Below Min
Mixed 2-stroke fuel (1 gal)	Fluids	5	8	10	Below Min
Chain saw chaps	PPE	1	4	6	Below Min
Hard hats	PPE	6	10	15	Below Min
Safety glasses	PPE	10	15	20	Below Min
Gloves	PPE	10	15	20	Below Min
Hi-vis vests	PPE	10	15	20	Below Min
First aid kits	PPE	4	8	10	Below Min
Rope	Securement	6	10	12	Below Min
Spray paint	Supplies	6	10	15	Below Min
Pitch forks	Tools	1	4	6	Below Min
Broom	Tools	3	4	6	Below Min
Wedges	Tools	2	6	10	Below Min
Loppers	Tools	2	4	4	Below Min
Diesel (5 gal cans)	Fluids	3	3	6	OK
Premium gas (5 gal cans)	Fluids	5	4	10	OK
Grease tubes	Fluids	10	10	15	OK
Ear protection	PPE	6	6	15	OK
Ratchet straps	Securement	20	20	25	OK
Bungee cords	Securement	10	10	15	OK
Chains/binders	Securement	6	6	10	OK
6x8 tarps	Supplies	10	10	20	OK
Soft rakes	Tools	9	9	15	OK
Hoes	Tools	2	2	4	OK
Hard rakes	Tools	9	6	10	OK
Soft shovel	Tools	6	6	12	OK
Hard shovel	Tools	7	6	12	OK
Leaf blowers	Tools	2	2	4	OK
Sledge hammer	Tools	3	3	6	OK

TRAINING & COMPLIANCE CALENDAR

33 EVENTS · 1-CLICK GCAL

2/7

OSHA ITEMS TRAINED

31

ANNUAL EVENTS

1

DUE THIS WEEK

3

DUE THIS MONTH

DOT / VEHICLE

CRANE / BOOM / GRAPPLE

TRAINING

CERTIFICATION

SAFETY MEETING

📅 UPCOMING EVENTS — NEXT 12 MONTHS

Click "ADD TO GCAL" — Google Calendar opens in new tab with event pre-filled, set to repeat yearly · Just click SAVE.

15

JAN

🛡️ Annual all-crew safety meeting & manual sign-off

Hold company-wide safety meeting. Every crew member reviews and signs updated safety manual. Update emergency contacts. ...

SAFETY MEETING PAST

ADD TO GCAL ↗

20

JAN

📜 Audit all certification expiry dates

Check CDL medical cards (2yr), ISA arborist CEUs (3yr), NCCCO crane, WisDOT flagger, pesticide licenses. Schedule renewa...

CERTIFICATION PAST

ADD TO GCAL ↗

1

FEB

🚛 POST OSHA 300A — required today through April 30

Post OSHA 300A Summary in visible location Feb 1 through Apr 30. Required for 10+ employees. Fine up to $15,625 per viol...

DOT / VEHICLE PAST

ADD TO GCAL ↗

15

FEB

🎓 Pre-season equipment safety refresher

Hands-on refresher before spring: chainsaw chain brake, chipper emergency stop, aerial lift pre-use checklist, stump gri...

TRAINING PAST

ADD TO GCAL ↗

22

FEB

🎓 Heat illness prevention training before summer

Train all crew on heat index thresholds, warning signs, water/rest/shade protocols, NIOSH Heat Safety Tool app.

TRAINING PAST

ADD TO GCAL ↗

1

MAR

🚛 BOOM TRUCK — Annual DOT vehicle inspection due (49 CFR 396)

Annual DOT vehicle inspection required for boom truck. Schedule with WI-certified inspection facility. Retain report 14 ...

DOT / VEHICLE PAST

ADD TO GCAL ↗

5

MAR

🏗️ BOOM TRUCK — Crane inspection due (ASME B30.22) SEPARATE from DOT

Annual crane/boom assembly inspection by qualified crane inspector per ASME B30.22. Inspect: boom structure, cables, hoo...

CRANE / BOOM / GRAPPLE PAST

ADD TO GCAL ↗

8

MAR

🏗️ GRAPPLE TRUCK — Annual DOT + hydraulic inspection due

Annual DOT vehicle inspection (49 CFR 396) plus grapple hydraulic cylinders, hoses, boom pivot points, and tines inspect...

CRANE / BOOM / GRAPPLE PAST

ADD TO GCAL ↗

12

MAR

🚛 Audit all CMV inspection stickers — all trucks and trailers

Review every CMV and trailer. Confirm current DOT annual inspection sticker is affixed and inspection report is on file....

DOT / VEHICLE PAST

ADD TO GCAL ↗

18

MAR

🎓 Verify WisDOT flagger certifications for all roadway crew

Confirm every crew member working near roadways holds current WisDOT flagger cert. Schedule renewals. FREE course availa...

TRAINING PAST

ADD TO GCAL ↗

15

APR

🛡️ Spring all-hands safety meeting

All-hands meeting before peak season. New equipment or procedures, PPE condition check, work zone traffic control update...

SAFETY MEETING PAST

ADD TO GCAL ↗

22

APR

📜 CDL medical card review — schedule renewals due within 90 days

CDL drivers must hold current DOT Medical Examiner Certificate. Expired card = driver cannot operate CMV. Find certified...

CERTIFICATION PAST

ADD TO GCAL ↗

30

APR

🚛 REMOVE OSHA 300A posting today

OSHA 300A Summary may be removed after April 30. File in recordkeeping binder. Begin tracking current year on OSHA 300 l...

DOT / VEHICLE PAST

ADD TO GCAL ↗

1

MAY

🛡️ Monthly safety check-in — May

15-30 min check-in. Review near-misses from prior month, inspect PPE condition, confirm heat illness protocols for summe...

SAFETY MEETING PAST

ADD TO GCAL ↗

18

MAY

🎓 Aerial lift and boom truck operator annual refresher

Hands-on refresher for all aerial lift and boom truck operators. Pre-use inspection, outrigger setup, load capacity, eme...

TRAINING PAST

ADD TO GCAL ↗

1

JUN

🛡️ Monthly safety check-in — June (heat illness peak)

Focus on heat illness. Confirm crew knows heat index thresholds, mandatory water/rest/shade requirements, and heat strok...

SAFETY MEETING TODAY

ADD TO GCAL ↗

15

JUN

📜 First Aid / CPR / AED certification check

Check expiry dates on all crew certifications. Red Cross and AHA courses available locally. All crew leads must hold cur...

CERTIFICATION THIS MONTH

ADD TO GCAL ↗

1

JUL

🛡️ Monthly safety check-in — July (mid-year review)

Mid-year review: pull OSHA 300 log, review all incidents and near-misses to date, identify any patterns. Summer hazards:...

SAFETY MEETING THIS MONTH

ADD TO GCAL ↗

15

JUL

📜 Wisconsin pesticide applicator license renewal check

Verify all crew who apply herbicides or pesticides hold current Wisconsin Pesticide Applicator License. Operating with e...

CERTIFICATION IN 44D

ADD TO GCAL ↗

1

AUG

🛡️ Monthly safety check-in — August (back-to-school traffic)

Changing traffic patterns as schools return. Increased pedestrian and cyclist activity near job sites, school zone speed...

SAFETY MEETING IN 61D

ADD TO GCAL ↗

18

AUG

🎓 Climbing gear annual inspection by certified arborist

Annual inspection of ALL climbing equipment by certified arborist. Each item — saddle, rope, carabiners, lanyards — indi...

TRAINING IN 78D

ADD TO GCAL ↗

1

SEP

🛡️ Monthly safety check-in — September (fall prep)

Fall conditions: leaves covering ground hazards, wet and muddy conditions, earlier sunset, fall tree hazard assessment a...

SAFETY MEETING IN 92D

ADD TO GCAL ↗

15

SEP

🚛 Annual driver MVR / abstract review for all drivers

Pull motor vehicle records for all company vehicle drivers. Any DUI/DWI, suspension, or reckless driving must be reporte...

DOT / VEHICLE IN 106D

ADD TO GCAL ↗

1

OCT

🛡️ Monthly safety check-in — October (cold weather prep)

Cold weather PPE layering, hypothermia and frostbite recognition, warm-up break schedules, equipment winterization proce...

SAFETY MEETING IN 122D

ADD TO GCAL ↗

15

OCT

🛡️ Fall all-hands safety meeting — incident review and winter ops

Semi-annual all-hands meeting. Review incidents and near-misses, discuss procedure updates or new regulations, review wi...

SAFETY MEETING IN 136D

ADD TO GCAL ↗

22

OCT

📜 NCCCO crane operator certification check — boom truck operators

Verify all boom truck crane operators hold current NCCCO certification or equivalent. No uncertified operator may use th...

CERTIFICATION IN 143D

ADD TO GCAL ↗

1

NOV

🛡️ Monthly safety check-in — November (extinguisher and AED check)

Restock all first aid kits. Inspect all fire extinguishers (schedule annual professional inspection). Verify AED battery...

SAFETY MEETING IN 153D

ADD TO GCAL ↗

18

NOV

🚛 Annual inspection sticker audit — schedule anything expiring soon

Review all vehicle and trailer inspection stickers. Anything expiring Nov through Feb should be scheduled NOW — faciliti...

DOT / VEHICLE IN 170D

ADD TO GCAL ↗

1

DEC

🛡️ Year-end safety review — finalize OSHA 300 log

Finalize OSHA 300 log for current year. Prepare OSHA 300A Summary — must be posted by Feb 1. Review any open corrective ...

SAFETY MEETING IN 183D

ADD TO GCAL ↗

10

DEC

🎓 Annual training documentation audit

Pull every crew member training file. Verify: new hire orientation complete, PPE acknowledgments signed, safety manual s...

TRAINING IN 192D

ADD TO GCAL ↗

17

DEC

📜 ISA arborist CEU status check — 3-year renewal cycle

ISA Certified Arborists must accumulate CEUs for renewal every 3 years. Check each arborist CEU progress. Plan ahead — d...

CERTIFICATION IN 199D

ADD TO GCAL ↗

📋 ALL EVENTS — COMPLETED + UPCOMING

Full year of training and compliance events

15

JAN

🛡️ Annual all-crew safety meeting & manual sign-off

Hold company-wide safety meeting. Every crew member reviews and signs updated safety manual. Update emergency contacts. ...

SAFETY MEETING PAST

ADD TO GCAL ↗

20

JAN

📜 Audit all certification expiry dates

Check CDL medical cards (2yr), ISA arborist CEUs (3yr), NCCCO crane, WisDOT flagger, pesticide licenses. Schedule renewa...

CERTIFICATION PAST

ADD TO GCAL ↗

1

FEB

🚛 POST OSHA 300A — required today through April 30

Post OSHA 300A Summary in visible location Feb 1 through Apr 30. Required for 10+ employees. Fine up to $15,625 per viol...

DOT / VEHICLE PAST

ADD TO GCAL ↗

15

FEB

🎓 Pre-season equipment safety refresher

Hands-on refresher before spring: chainsaw chain brake, chipper emergency stop, aerial lift pre-use checklist, stump gri...

TRAINING PAST

ADD TO GCAL ↗

22

FEB

🎓 Heat illness prevention training before summer

Train all crew on heat index thresholds, warning signs, water/rest/shade protocols, NIOSH Heat Safety Tool app.

TRAINING PAST

ADD TO GCAL ↗

1

MAR

🚛 BOOM TRUCK — Annual DOT vehicle inspection due (49 CFR 396)

Annual DOT vehicle inspection required for boom truck. Schedule with WI-certified inspection facility. Retain report 14 ...

DOT / VEHICLE PAST

ADD TO GCAL ↗

5

MAR

🏗️ BOOM TRUCK — Crane inspection due (ASME B30.22) SEPARATE from DOT

Annual crane/boom assembly inspection by qualified crane inspector per ASME B30.22. Inspect: boom structure, cables, hoo...

CRANE / BOOM / GRAPPLE PAST

ADD TO GCAL ↗

8

MAR

🏗️ GRAPPLE TRUCK — Annual DOT + hydraulic inspection due

Annual DOT vehicle inspection (49 CFR 396) plus grapple hydraulic cylinders, hoses, boom pivot points, and tines inspect...

CRANE / BOOM / GRAPPLE PAST

ADD TO GCAL ↗

12

MAR

🚛 Audit all CMV inspection stickers — all trucks and trailers

Review every CMV and trailer. Confirm current DOT annual inspection sticker is affixed and inspection report is on file....

DOT / VEHICLE PAST

ADD TO GCAL ↗

18

MAR

🎓 Verify WisDOT flagger certifications for all roadway crew

Confirm every crew member working near roadways holds current WisDOT flagger cert. Schedule renewals. FREE course availa...

TRAINING PAST

ADD TO GCAL ↗

15

APR

🛡️ Spring all-hands safety meeting

All-hands meeting before peak season. New equipment or procedures, PPE condition check, work zone traffic control update...

SAFETY MEETING PAST

ADD TO GCAL ↗

22

APR

📜 CDL medical card review — schedule renewals due within 90 days

CDL drivers must hold current DOT Medical Examiner Certificate. Expired card = driver cannot operate CMV. Find certified...

CERTIFICATION PAST

ADD TO GCAL ↗

30

APR

🚛 REMOVE OSHA 300A posting today

OSHA 300A Summary may be removed after April 30. File in recordkeeping binder. Begin tracking current year on OSHA 300 l...

DOT / VEHICLE PAST

ADD TO GCAL ↗

1

MAY

🛡️ Monthly safety check-in — May

15-30 min check-in. Review near-misses from prior month, inspect PPE condition, confirm heat illness protocols for summe...

SAFETY MEETING PAST

ADD TO GCAL ↗

12

MAY

✅ OSHA TRAINING DAY 1 — Items 1, 2, 3, 7 (COMPLETED)

Mandatory OSHA training. 4 of 7 complaint items addressed: Aerial Lift Inspection (1926.453), PPE (1910.132/1926.95), Jo...

OSHA COMPLIANCE — COMPLETED COMPLETED ✓

✓ COMPLETED

13

MAY

✅ OSHA TRAINING DAY 2 — Items 4, 5, 6 (COMPLETED)

Mandatory OSHA training Day 2. Final 3 of 7 complaint items: Roadway Cones & Signage (WisDOT/MUTCD), Drop Zones (ANSI Z1...

OSHA COMPLIANCE — COMPLETED COMPLETED ✓

✓ COMPLETED

18

MAY

🎓 Aerial lift and boom truck operator annual refresher

Hands-on refresher for all aerial lift and boom truck operators. Pre-use inspection, outrigger setup, load capacity, eme...

TRAINING PAST

ADD TO GCAL ↗

1

JUN

🛡️ Monthly safety check-in — June (heat illness peak)

Focus on heat illness. Confirm crew knows heat index thresholds, mandatory water/rest/shade requirements, and heat strok...

SAFETY MEETING TODAY

ADD TO GCAL ↗

15

JUN

📜 First Aid / CPR / AED certification check

Check expiry dates on all crew certifications. Red Cross and AHA courses available locally. All crew leads must hold cur...

CERTIFICATION THIS MONTH

ADD TO GCAL ↗

1

JUL

🛡️ Monthly safety check-in — July (mid-year review)

Mid-year review: pull OSHA 300 log, review all incidents and near-misses to date, identify any patterns. Summer hazards:...

SAFETY MEETING THIS MONTH

ADD TO GCAL ↗

15

JUL

📜 Wisconsin pesticide applicator license renewal check

Verify all crew who apply herbicides or pesticides hold current Wisconsin Pesticide Applicator License. Operating with e...

CERTIFICATION IN 44D

ADD TO GCAL ↗

1

AUG

🛡️ Monthly safety check-in — August (back-to-school traffic)

Changing traffic patterns as schools return. Increased pedestrian and cyclist activity near job sites, school zone speed...

SAFETY MEETING IN 61D

ADD TO GCAL ↗

18

AUG

🎓 Climbing gear annual inspection by certified arborist

Annual inspection of ALL climbing equipment by certified arborist. Each item — saddle, rope, carabiners, lanyards — indi...

TRAINING IN 78D

ADD TO GCAL ↗

1

SEP

🛡️ Monthly safety check-in — September (fall prep)

Fall conditions: leaves covering ground hazards, wet and muddy conditions, earlier sunset, fall tree hazard assessment a...

SAFETY MEETING IN 92D

ADD TO GCAL ↗

15

SEP

🚛 Annual driver MVR / abstract review for all drivers

Pull motor vehicle records for all company vehicle drivers. Any DUI/DWI, suspension, or reckless driving must be reporte...

DOT / VEHICLE IN 106D

ADD TO GCAL ↗

1

OCT

🛡️ Monthly safety check-in — October (cold weather prep)

Cold weather PPE layering, hypothermia and frostbite recognition, warm-up break schedules, equipment winterization proce...

SAFETY MEETING IN 122D

ADD TO GCAL ↗

15

OCT

🛡️ Fall all-hands safety meeting — incident review and winter ops

Semi-annual all-hands meeting. Review incidents and near-misses, discuss procedure updates or new regulations, review wi...

SAFETY MEETING IN 136D

ADD TO GCAL ↗

22

OCT

📜 NCCCO crane operator certification check — boom truck operators

Verify all boom truck crane operators hold current NCCCO certification or equivalent. No uncertified operator may use th...

CERTIFICATION IN 143D

ADD TO GCAL ↗

1

NOV

🛡️ Monthly safety check-in — November (extinguisher and AED check)

Restock all first aid kits. Inspect all fire extinguishers (schedule annual professional inspection). Verify AED battery...

SAFETY MEETING IN 153D

ADD TO GCAL ↗

18

NOV

🚛 Annual inspection sticker audit — schedule anything expiring soon

Review all vehicle and trailer inspection stickers. Anything expiring Nov through Feb should be scheduled NOW — faciliti...

DOT / VEHICLE IN 170D

ADD TO GCAL ↗

1

DEC

🛡️ Year-end safety review — finalize OSHA 300 log

Finalize OSHA 300 log for current year. Prepare OSHA 300A Summary — must be posted by Feb 1. Review any open corrective ...

SAFETY MEETING IN 183D

ADD TO GCAL ↗

10

DEC

🎓 Annual training documentation audit

Pull every crew member training file. Verify: new hire orientation complete, PPE acknowledgments signed, safety manual s...

TRAINING IN 192D

ADD TO GCAL ↗

17

DEC

📜 ISA arborist CEU status check — 3-year renewal cycle

ISA Certified Arborists must accumulate CEUs for renewal every 3 years. Check each arborist CEU progress. Plan ahead — d...

CERTIFICATION IN 199D

ADD TO GCAL ↗

✅ COMPLETED TRAINING — OSHA COMPLAINT REMEDIATION

All 7 OSHA complaint items addressed in mandatory crew training May 12-13, 2026

12

MAY

✅ OSHA TRAINING DAY 1 — Items 1, 2, 3, 7 (COMPLETED)

Mandatory OSHA training. 4 of 7 complaint items addressed: Aerial Lift Inspection (1926.453), PPE (1910.132/1926.95), Jo...

OSHA COMPLIANCE — COMPLETED COMPLETED ✓

✓ COMPLETED

13

MAY

✅ OSHA TRAINING DAY 2 — Items 4, 5, 6 (COMPLETED)

Mandatory OSHA training Day 2. Final 3 of 7 complaint items: Roadway Cones & Signage (WisDOT/MUTCD), Drop Zones (ANSI Z1...

OSHA COMPLIANCE — COMPLETED COMPLETED ✓

✓ COMPLETED

1

AERIAL LIFT INSPECTION

29 CFR 1926.453

✓ Trained May 12

2

PPE

1910.132 / 1926.95

✓ Trained May 12

3

JOB SAFETY ANALYSIS

1926.20

✓ Trained May 12

4

ROADWAY CONES & SIGNAGE

WisDOT / MUTCD

✓ Trained May 13

5

DROP ZONES

ANSI Z133

✓ Trained May 13

6

FIRST AID TRAINING

1910.151 / 1926.50

✓ Trained May 13

7

FIRST AID KITS

1926.50

✓ Trained May 12

👷 ROLE-BASED TRAINING REQUIREMENTS

Per TB-TRAIN-001 Employee Training Program

Role	Timeline	Required Training
Ground Hand	first 30 days	OSHA 10 certification (Jessica schedules)
Ground Hand	first 60 days	First Aid / CPR certification
Ground Hand	pre-independent work	Chipper feeder training — FM sign-off required
Crew Lead	before leading any tasks	OSHA 10 + First Aid/CPR current
Crew Lead	90 days	ANSI Z133.1 chainsaw operator certification
Crew Lead	written authorization	Chipper operator (Brady signs)
Field Manager	60 days of FM designation	OSHA 30 certification
Field Manager	before aerial work	Aerial lift operator training (OSHA 1926.453)
Field Manager	annual	Fall protection refresher (1926.502)
All CDL drivers	every 2 years	DOT Medical Examiner Certificate
All aerial operators	every 3 years	Aerial lift re-certification

❓ HOW TO USE THIS CALENDAR

FOR EACH UPCOMING EVENT

Find the event under UPCOMING
Click ADD TO GCAL
Google Calendar opens in new tab with event pre-filled
Confirm the date / recurrence (already set to repeat yearly)
Click Save

EVENT CATEGORIES

🚛 DOT / VEHICLE — Federal DOT inspections, vehicle compliance, OSHA 300A posting
🏗️ CRANE / BOOM / GRAPPLE — ASME inspections, separate from DOT
🎓 TRAINING — Hands-on refreshers, equipment training, heat illness, climbing gear
📜 CERTIFICATION — Renewals: CDL medical, NCCCO, ISA arborist, pesticide, First Aid
🛡️ SAFETY MEETING — Monthly check-ins + semi-annual all-hands

SETUP SUGGESTION

Plan to add all 31 events in one sitting (about 5 minutes). Each event repeats yearly automatically.

TRAINING TRACKER

CREW CERTIFICATION STATUS

6

CREW MEMBERS

6

CURRENT CERTS

1

IN PROGRESS

18

NEEDED / EXPIRED

CREW CERTIFICATION STATUS

Live from Training Log submissions · Auto-updates after every training

⏳ Loading live training status...

OSHA 10	Needed
First Aid/CPR/AED	Needed
ANSI Z133.1 Chainsaw	Needed
Aerial Lift Operator	Needed
OSHA Training May 12-13	Current

Matt Taylor

Lead Ground Hand / CDL

OSHA 10	Needed
First Aid/CPR/AED	Needed
CDL (with retention agreement)	In Progress
DOT Medical Card	Current — 02/25/2028
OSHA Training May 12-13	Current

Devin Seifert

Ground Hand

OSHA 10	Needed
First Aid/CPR/AED	Needed
Chipper Feeder Training	Needed
OSHA Training May 12-13	Current

Phesto N

Ground Hand

OSHA 10	Needed
First Aid/CPR/AED	Needed
Chipper Feeder Training	Needed
OSHA Training May 12-13	Current

Brady Kirchoff

Ops Manager / Backup

OSHA 30	Needed
First Aid/CPR/AED	Needed
Aerial Lift Operator	Needed
Fall Protection (annual)	Needed
OSHA Training May 12-13	Current

Jessica

Training Coordinator

OSHA 10 (recommended)	Needed
First Aid/CPR/AED	Needed
Recordkeeping	Current

Vendor	Location	Training Provided	Notes
Hudson Physicians	Hudson, WI · 15 min	DOT Medical exams, drug screens, breath alcohol	Trailblazer TPA. Required for CDL.
Northland CDL	Local WI area	CDL training course, road test	Matt Taylor enrolled (signed retention 2/25/26)
American Red Cross	River Falls or Hudson, WI	First Aid / CPR / AED certification	2-year renewal. Book online at redcross.org
WisDOT (online)	wisconsindot.gov	Flagger certification	FREE. Required for roadway crew.
NCCCO	Twin Cities testing center	Crane operator certification	Required for boom truck operators
ISA / WCISA	Online + regional events	Certified Arborist + CEUs	3-year renewal cycle
Wisconsin DATCP	datcp.wi.gov	Pesticide Applicator License	Annual renewal check
Tri-State Bobcat	Hudson, WI · 15 min	Equipment-specific operator training	Bobcat, stump grinder training

TRAINING LOG

STEP 4 · SUBMIT WITHIN 24 HRS OF TRAINING

SOP & TRAINING LIBRARY

37 SOPS · 8 NEEDED

37

ACTIVE SOPS

23

WITH LINKS

0

REVIEW DUE SOON

1

REVIEW OVERDUE

8

SOPS TO WRITE

📚 COMPLETE SOP LIBRARY

37 active SOPs · click OPEN to view the live Google Doc · review dates tracked

SOP Name	Category	Created	Next Review	Status	Link
Stump Grinding SOP	EQUIPMENT	Oct 12, 2025	Oct 12, 2026	OK	OPEN ↗
Chainsaw Operation & Maintenance	EQUIPMENT	Oct 26, 2025	Oct 26, 2026	OK	OPEN ↗
Fuel Mixing (2-Stroke Engines)	EQUIPMENT	Oct 29, 2025	Oct 29, 2026	OK	OPEN ↗
Pole Saw Pruning	EQUIPMENT	Oct 31, 2025	Oct 31, 2026	OK	OPEN ↗
Aerial Lift / Bucket Truck Operation	EQUIPMENT	Oct 23, 2025	Oct 23, 2026	OK	OPEN ↗
Chipper Operation & Feeding Safety	EQUIPMENT	Oct 19, 2025	Oct 19, 2026	OK	OPEN ↗
Rigging & Controlled Lowering	EQUIPMENT	Jan 09, 2026	Jul 09, 2026	38d	OPEN ↗
Saw Maintenance Form	EQUIPMENT	Jan 28, 2026	Oct 28, 2026	OK	OPEN ↗
Skid Steer Operation	EQUIPMENT	Oct 17, 2025	Oct 17, 2026	OK	in master manual
Maintenance Work Order SOP	EQUIPMENT	Jan 09, 2026	Jul 09, 2026	38d	in master manual
Daily Workflow SOP	OPERATIONS	Oct 10, 2025	Oct 10, 2026	OK	OPEN ↗
Brush Stacking & Cleanup	OPERATIONS	Oct 25, 2025	Oct 25, 2026	OK	OPEN ↗
Utility Line Clearance & Coordination	OPERATIONS	Nov 01, 2025	Nov 01, 2026	OK	OPEN ↗
On-Site Damage Reporting	OPERATIONS	Oct 08, 2025	Oct 08, 2026	OK	OPEN ↗
Large Tree Felling	OPERATIONS	Oct 30, 2025	Oct 30, 2026	OK	in master manual
Receipts SOP	OPERATIONS	Oct 13, 2025	Oct 13, 2026	OK	in master manual
Jobber Day-to-Day Usage	OPERATIONS	Oct 22, 2025	Oct 22, 2026	OK	in master manual
Noise / Hours-of-Work / Residential Protocols	OPERATIONS	Nov 02, 2025	Nov 02, 2026	OK	in master manual
Photo Close-Out SOP	OPERATIONS	Jan 09, 2026	Jul 09, 2026	38d	in master manual
Top Cutter Job Description + SOP	ROLE	Jan 09, 2026	Jul 09, 2026	38d	OPEN ↗
Onboarding SOP	ROLE	Jan 09, 2026	Jul 09, 2026	38d	in master manual
OPS Manager Role	ROLE	Jan 09, 2026	Jul 09, 2026	38d	in master manual
Field Manager Role	ROLE	Jan 09, 2026	Jul 09, 2026	38d	in master manual
LGH Role	ROLE	Jan 09, 2026	Jul 09, 2026	38d	in master manual
GH Role	ROLE	Jan 09, 2026	Jul 09, 2026	38d	in master manual
PPE SOP (TB-SAF-001)	SAFETY	Oct 01, 2025	Oct 01, 2026	OK	OPEN ↗
Chainsaw & Cutting Equipment Safety (TB-SAF-002)	SAFETY	Oct 26, 2025	Oct 26, 2026	OK	OPEN ↗
Aerial Lift & Climbing Safety (TB-SAF-003)	SAFETY	Oct 23, 2025	Oct 23, 2026	OK	OPEN ↗
Chipper Safety (TB-SAF-004)	SAFETY	Oct 19, 2025	Oct 19, 2026	OK	OPEN ↗
Hazard Communication / HazCom (TB-SAF-005)	SAFETY	Oct 15, 2025	Oct 15, 2026	OK	OPEN ↗
Incident & Near-Miss Reporting (TB-SAF-006)	SAFETY	Oct 08, 2025	Oct 08, 2026	OK	OPEN ↗
Emergency Action Plan / EAP (TB-SAF-007)	SAFETY	Oct 15, 2025	Oct 15, 2026	OK	OPEN ↗
Traffic Control & Work Zone Setup	SAFETY	Oct 18, 2025	Oct 18, 2026	OK	OPEN ↗
Emergency Response & Final Review	SAFETY	Oct 15, 2025	Oct 15, 2026	OK	in master manual
Plowing SOP	SEASONAL	Jan 08, 2026	Apr 08, 2026	OVERDUE	in master manual
Employee Training Program (TB-TRAIN-001)	TRAINING	Oct 01, 2025	Oct 01, 2026	OK	OPEN ↗
Pre-Trip Truck Inspection	VEHICLE	Oct 11, 2025	Oct 11, 2026	OK	OPEN ↗

👷 REQUIRED SOPs BY ROLE

What each role must be trained on and sign off — cumulative (higher roles include lower)

All Crew

PPEHazComIncident ReportingEAPDaily WorkflowBrush StackingTraffic ControlPhoto Close-OutOnboarding

Ground Hand

Chainsaw SafetyChipper SafetyChipper OperationFuel MixingPole Saw

Crew Lead

Chainsaw Op & MaintStump GrindingRiggingLarge Tree FellingSkid SteerPre-Trip InspectionMaintenance Work OrderDamage Reporting

Bucket/Climber

Aerial Lift SafetyAerial Lift OperationUtility Line ClearanceRigging

✅ CREW SOP SIGN-OFF MATRIX

Track which crew member has been trained + signed off on each SOP · update via Training Log form

This matrix is populated as crew complete SOP training. Use the Training Log form and select the SOP under training type. Each sign-off is recorded with date + trainer.

Crew Member	Role	SOPs Signed Off	Last Review
Justin Cobb	Crew Lead	Tracking via Training Log	Apr 20, 2026
Matt Taylor	Lead Ground Hand	Tracking via Training Log	May 1, 2026
Devin Seifert	Ground Hand	Tracking via Training Log	Mar 31, 2026
Phesto N	Ground Hand	Tracking via Training Log	—
Brady Kirchoff	Ops Manager	All — Author	Current

📝 SOPs STILL TO BE WRITTEN

8 SOPs identified as needed — mostly back-office/sales process

SOP Needed	Status
Hour/Fuel/Expenses confirmation via OPS/AD	NEEDED
Fuel Reporting SOP	NEEDED
Saw Check In/Out SOP	NEEDED
Sales process handoff to operations	NEEDED
Invoicing through Jobber	NEEDED
Onboarding new sales rep SOP	NEEDED
Standard pricing per service	NEEDED
Scheduling in QuickBooks SOP	NEEDED

🔄 SOP LIFECYCLE

How SOPs are written, trained, signed off, and reviewed — tied to TB-TRAIN-002

1

WRITE

Owner: Brady / FM

SOP drafted in Google Docs. Numbered (TB-SAF-XXX) or named. Added to this library with created date + 1-year review date.

2

TRAIN

Owner: Justin / Vendor

Crew trained on the SOP at the TB Yard. Hands-on where applicable. Part of monthly safety meetings or dedicated sessions.

3

SIGN OFF

Owner: Each crew member

Every crew member signs they have read and understood. Submit via Training Log form, selecting the SOP as training type.

4

RECORD

Owner: Jessica

Sign-off recorded in the crew matrix with date. Flows to the TB Field Ops Submissions sheet.

5

REVIEW

Owner: Brady

Annual review (date tracked here). SOP updated if procedures or regulations change. Re-train triggered if material changes.

6

RETRAIN

Owner: Justin / Jessica

On the review date or after a material change, crew re-trained and re-signs. Cycle repeats — closed loop.

📍 ALL SOPs LIVE IN

Google Drive — accessible from this hub via the OPEN links. Master safety SOPs are TB-SAF-001 through 007. Training program is TB-TRAIN-001. This library page is the single index to all of them.

VENDORS

RENTALS · MATERIALS · MECHANICAL

5

RENTALS

5

MATERIALS

10

MECHANICAL

20

TOTAL

🚜 EQUIPMENT RENTAL VENDORS

Within 20 miles of River Falls · rent when fleet is down or capacity exceeded · compare rates before committing

Vendor	Phone	Location (dist)	Equipment Available	Notes	Competitor
High Quality Equipment Rental	715-971-8460	Roberts, WI (~8 mi)	Bobcats, skid steers, excavators, forestry head, trailers	⭐ 5.0 (239). Nick — highly reviewed. Mon–Sat 8–6. Closest, rents same gear as our fleet.	HIGH
Tri-State Bobcat — Hudson	715-531-0801	588 Outpost Cir, Hudson, WI (~12 mi)	Bobcats, mini excavators, compact tractors, attachments	⭐ 4.7 (169). Also sells new. Mon–Fri 7:30–5, Sat 8–12. Also our small-equipment mechanical vendor.	HIGH
All Seasons Rental Equipment	715-386-2354	1714 Crest View Dr, Hudson, WI (~12 mi)	General tools, lawn equipment, snow blowers	⭐ 4.6 (164). Lighter equipment only. Mon–Fri 8–5, Sat 8–1.	MEDIUM
Ace Rental Place	715-425-1775	1163 N Main St, River Falls, WI (0 mi)	Small hand tools, basic equipment	Inside River Falls Ace Hardware. No heavy equipment.	LOW
Reddy Rents — Minneapolis	612-722-9516	4411 Hiawatha Ave, Minneapolis, MN (~45 mi)	Construction equipment, trucks, trailers, lifts, excavators, lawn/outdoor	Full-service rental, sales & service. Locally owned, Twin Cities. Also has a St. Louis Park location. Farther out — for Twin Cities jobs or specialty gear not available locally.	METRO

📦 MATERIAL SUPPLIERS

Local WI/MN material suppliers we've used · note pickup hours

Vendor	Location	Contact	Supplies	Notes	Status
SPC — Specialty Pallet & Crate	205 East St, Boyceville, WI 54725	Hope Hendrickson (715) 643-2064 · Derek Kuesel (651) 508-1765	Pallets, crates, material	Closes 4 PM	USED ✓
SV Labs (SVL)	1115 Dexter St, Prescott, WI 54021	(651) 458-8636 · Zach McKusick · Josh Burkel	Material supplier	Closes 3:30 PM	USED ✓
NCF — North Central Fabricators	40800 MN-65, Braham, MN 55006	(763) 689-5070 · Jodi Kahle · George Oakes	Fabrication, material	Closes 3:30 PM	USED ✓
Scott Murphy (SCO)	710 Hilton St, Prescott, WI 54021	Scott Murphy (715) 821-0973	Material, pallets	8 AM pickup	USED ✓
Ryan Berends (BER)	108 Hagen Dr, Woodville, WI 54028	Ryan Berends (715) 781-2913	Pallets (low volume)	Closes 3 PM	USED ✓

🔧 MECHANICAL / REPAIR VENDORS

Repair & service contacts by equipment type · from the Equipment Tracker

DZ Repair is PRIMARY for large equipment — credit limit ~$13,000, check balance before large jobs. Hydraulic Specialties (Fridley) requires bringing the part in person. Jamie LaMear (mobile) needs 1 day notice with a game plan.

Vendor	Phone	Location	Handles	Notes
DZ Repair ★ PRIMARY	715-907-9021	Prescott, WI — off Hwy 35	Grapple, Boom 1 & 2, SKD1, SKD2 (large equipment)	David is great. Credit limit ~$13,000 — check balance before large jobs. Primary heavy-equipment vendor.
Midwest Diesel	715-500-1840	454 Co Rd T, Hammond, WI	Light-duty diesel — F350, Pallet Truck, F450	Dan & Dan — get things done timely. Sometimes short-staffed.
Tri-State Bobcat	715-531-0801	588 Outpost Cir, Hudson, WI	DNGO, SKD1, SKD2, STMP1 (smaller equipment)	Parts AND servicing for smaller equipment.
Jamie LaMear (Mobile)	715-821-0322	Mobile — field or yard	All equipment	MUST call 1 day ahead with a full game plan. Comes to you.
Hydraulic Specialties — Fridley	844-282-1060	1131 72nd Ave NE, Fridley, MN	Specialty hydraulics — grapple fittings, wet kits	WILL NOT SHIP — bring broken part in person. No photo quotes.
Blaine Brothers	715-688-2404	2500 Alreich Ave, Baldwin, WI	Full-service trucks & trailers	Full repair + maintenance shop for trucks/trailers.
Swede's Engine Repair	715-425-5377	428 S Main St, River Falls, WI	Tire patching, small engine	Family-run. Tire patching + small engine work.
Glass Express	715-425-8712	202 N Main St, River Falls, WI	Windows & mirrors — all trucks	Window + mirror replacement.
Jerry's Automotive	715-425-2706	657 N Main St, River Falls, WI	Tires — all trucks	Truck tire replacement.
Jerry's Towing	715-749-4450	644 Starr Ln, Roberts, WI	Large truck towing	St. Croix County. LAST RESORT only — large trucks when no other option.

EQUIPMENT CAPABILITIES

17 ASSETS · CAPACITY SPECS

17

TOTAL ASSETS

2

BOOM / BUCKET

7

TRAILERS / BINS

14k

DUMP TRLR GVWR

🚛 FLEET — WHAT EACH ASSET CAN DO

Gross weights, class, and capability per asset · from TB Trucks/Equipment register

Asset	Year	Make / Model	Class	Gross Wt	Capability
Boom #1	2005	GMC C7C042	Boom/Bucket Truck	26,000 lb	Aerial lift / bucket — tree work at height. BT1.
Boom #2	2006	INTL 4300	Boom/Bucket Truck	21,400 lb	Aerial lift / bucket — tree work at height. BT2.
Grapple Truck	2003	Sterling	Grapple Truck	73,000 lb	Grapple loader — logs, brush, heavy debris removal.
Dump Truck	2002	Sterling M7500	Dump Truck	26,000 lb	⚠ REGISTRATION EXPIRED 12/31/25 — not road-legal until renewed.
Pallet Truck	2004	INTL 4300	Pallet/Flatbed	30,000 lb	Material + pallet hauling, equipment transport.
White F350	2015	Ford F350	Pickup	8,000 lb	Crew + light towing. 210k mi.
Blue F450	2014	Ford F450	Pickup	16,000 lb	Crew + heavier towing.
Green Dump Trailer	2026	RawMaxx RDX16BP-14K	Dump Trailer	14,000 lb	16' dump trailer — material haul (see capacity guide).
Green Dump Bin	2026	RawMaxx RDXBOXX	16' Roll-Off Bin	—	Roll-off bin for debris/material.
Black Deck Over	2010	Tarn	Trailer	10,000 lb	Deck-over equipment trailer.
Car Trailer	2012	PJTM	Trailer	12,000 lb	Equipment transport.
White Enclosed	2023	Steel	Enclosed Trailer	8,000 lb	Enclosed gear/tool transport.
Gray Enclosed	2008	Mide	Enclosed Trailer	10,000 lb	Enclosed gear/tool transport.
Black Enclosed	2008	Haln	Enclosed Trailer	8,000 lb	Enclosed gear/tool transport.
Skid Steer (SKD #2)	2014	New Holland L22	Skid Steer	—	Grading, material moving, attachments.
Bobcat (DNGO)	2018	Bobcat w/ Grapple	Skid Steer	—	Grapple work, debris, material handling.
Zero Turn Mower	—	Toro LCE	Mower	—	Turf / lawn maintenance.

📦 DUMP TRAILER MATERIAL CAPACITY

14,000 lb GVWR · 4,000 lb empty · 10,000 lb max payload — how much of each material you can safely haul

⚠ Never exceed 14,000 lb GVWR (trailer + payload). Wet/compacted materials are much heavier than dry estimates — when in doubt, load less and make a second trip. Clay and concrete are heaviest.

Material	Density	Max Safe Load	Notes
Soil / Dirt (dry)	~2,700 lb/yd³	~4 yds	Significantly heavier when wet
Clay (wet)	4,050–4,860 lb/yd³	1.5–1.8 yds	Very dense — stay conservative
Gravel (dry)	~2,800–3,000 lb/yd³	~3 yds	Varies by stone size
Sand (dry)	~2,600–3,000 lb/yd³	~3 yds	Wet sand much heavier — verify
Mulch (wood chip)	~400–700 lb/yd³	14–25 yds	Box volume is the limit, not weight
Concrete (broken)	~3,400–4,000 lb/yd³	~2.5 yds	Dense — stay conservative
Rock (crushed)	~2,500–3,200 lb/yd³	~3 yds	Density varies by rock type

BACKEND SETUP — APPS SCRIPT

ONE-TIME · 5 MIN

⚠️ Until you complete this setup, form submissions will NOT save or send texts/emails. The hub looks good but data goes nowhere.

1

Open Apps Script in a Google Sheet

Go to your Google Drive and open any spreadsheet (the TB Equipment Tracker works). Click Extensions → Apps Script. A code editor opens in a new tab.

2

Paste the script code

In the Apps Script editor, select all the existing code (Ctrl/Cmd+A) and delete it. Then click COPY below and paste it into the editor.

3

Edit your team's contact info

At the top of the script you'll see CONFIG = { BRADY: {...}, JUSTIN: {...}, JESSICA: {...} }. Brady's info is already filled in. Replace JESSICAPHONE with Jessica's actual 10-digit phone (e.g. 6515551234). Add Justin's email and phone when you have them.

4

Save the script

Click the 💾 floppy disk icon (or Ctrl/Cmd+S). It will ask for a project name — call it TB Field Ops Backend.

5

Deploy as Web App

Click the blue Deploy button (top right) → New deployment.

• Click the ⚙️ gear icon next to "Select type" → choose Web app
• Description: TB Field Ops v1
• Execute as: Me (brady@drivensol.com)
• Who has access: Anyone ← important, don't pick "only myself"
• Click Deploy

6

Authorize access

Google will pop up: Authorize access. Click it → pick your account → you'll see a scary red warning that says "Google hasn't verified this app."

This is normal — it's your own script.

Click Advanced → Go to TB Field Ops Backend (unsafe) → Allow.

(This warning appears for every personal script. It only means the script wasn't published to Google's public app store. Your script is safe because you wrote it.)

7

Copy the Web App URL

After deploy completes, you'll see a Web app URL (looks like https://script.google.com/macros/s/AKfycb.../exec). Copy that URL.

Paste it here:

8

Test it

Once the URL saves and the test passes, go back to the hub and submit any form. You should get a text + email within seconds.

Also run TEST_sendTestMessages from inside the Apps Script editor (top dropdown → pick TEST_sendTestMessages → click ▶ Run) to confirm texts and emails work.

EQUIPMENT TRACKER

LIVE FROM BACKEND

17

TOTAL ASSETS

1

EXPIRED REG

31

WORK ORDERS

2

OPEN WOs

3

SAFETY STOPS YTD

$9,828

YTD REPAIR SPEND

5

PARTS TO REORDER

FLEET ASSET REGISTER

17 assets · 1 with expired registration

Asset Name	Code	VIN / Serial	Year	Make	Model	Type	Cost	Reg Exp	Status	Notes
Dump Truck	DT1	2FZHAZBS27AY67562	2007	Sterling	M7500	Dump Truck	—	12/31/2025	EXPIRED	DO NOT USE ON ROAD — Plate GD95489 expired
Grapple Truck	GRP1	1M2AA18C18W062437	2008	Mack	CXU612	Grapple Truck	—	—	Active	Primary heavy hauler
Boom Truck 1	BT1	—	2000	—	—	Boom Truck	—	—	Active
Boom Truck 2	BT2	1HTMMAAL4YH423065	2000	International	4900	Boom Truck w/ Chipper	—	—	Active	International tree truck
Pallet Truck	PLT1	1FDXF46F2XEC39396	1999	Ford	F450	Pallet / Service	—	—	Active
White F350	F350W	1FTWX3B57AEA17245	2010	Ford	F350	Pickup — Diesel	—	—	Active	Light duty diesel
Blue F450	F450B	—	—	Ford	F450	Pickup	—	—	Active
Gray Trailer	TRL1	—	—	—	—	Trailer	—	—	Active
Car Trailer	TRL2	—	—	—	—	Car Trailer	—	—	Active
Deck Over Trailer	TRL3	—	—	—	—	Deck Over Trailer	—	—	Active	Large debris hauling
Zero Turn Mower	ZTR1	—	2025	Toro	LCE Zero Turn	Mower	$8,960.50	—	Active	Sheffield loan — 0% interest
Skid Steer #1	SKD1	—	2019	Bobcat	Bobcat	Bobcat & Kage	—	—	Active	Kinetic Leasing
Skid Steer #2	SKD2	JAFOL220TCM45558	2014	New Holland	L22	Skid Steer	—	—	Active	Owned?
DNGO Bobcat	DNGO	—	2018	Bobcat	Bobcat	Bobcat w/ Grapple	$22,400	—	Active	Kinetic Leasing
Stump Grinder	STMP1	534944	2025	Bandit	SG-40	Stump Grinder	$25,320	—	Active	Kinetic Leasing
Wood Chipper	CHPR1	—	2025	—	—	Chipper	$5,500	—	Active	Owned?
Chain Saws / Misc	MISC	N/A	2025	Various	Various	Hand Tools	$7,000	—	Active	Owned

MASTER WORK ORDER LOG

31 work orders · 2 open · 3 safety stops YTD · $9,828 total spend

WO #	Date	Code	Asset	Priority	Issue	Vendor	Status	Total Cost
WO-001	1/5/2025	DT1	Dump Truck	2-URGENT	Rear brake warning light on dash. Pulling slightly right.	DZ Repair	COMPLETE	$480
WO-002	1/12/2025	GRP1	Grapple Truck	3-SCHEDULED	Oil change due. 5,000 mile interval.	In-house	COMPLETE	$120
WO-003	1/20/2025	STMP1	Stump Grinder	2-URGENT	Grinder teeth worn below minimum. Vibration increasing.	Tri-State Bobcat	COMPLETE	$340
WO-004	2/1/2025	BT1	Boom Truck 1	1-SAFETY STOP	Hydraulic cylinder leaking — boom unstable under load. GROUNDED.	Hydraulic Specialties	COMPLETE	$1,240
WO-005	2/8/2025	F350W	White F350	3-SCHEDULED	Routine oil change + tire rotation.	Midwest Diesel	COMPLETE	$180
WO-006	2/14/2025	SKD1	Skid Steer #1	2-URGENT	Hydraulic hose leaking at quick-attach.	DZ Repair	COMPLETE	$290
WO-007	2/22/2025	DT1	Dump Truck	3-SCHEDULED	Registration expired. Plates GD95489 need renewal.	Office — DMV	OPEN	—
WO-008	3/3/2025	DNGO	DNGO Bobcat	3-SCHEDULED	Tracks showing wear. Monitor another 100 hours.	Tri-State Bobcat	COMPLETE	$0
WO-009	3/10/2025	BT2	Boom Truck 2	2-URGENT	PTO belt cracking and slipping.	DZ Repair	COMPLETE	$210
WO-010	3/18/2025	ZTR1	Zero Turn Mower	3-SCHEDULED	Blade sharpening. 25-hour service.	Sloan Implement	COMPLETE	$95
WO-011	3/25/2025	PLT1	Pallet Truck	2-URGENT	Check engine. Code P0401 — EGR flow.	Midwest Diesel	COMPLETE	$420
WO-012	4/2/2025	SKD2	Skid Steer #2	3-SCHEDULED	Cab door latch broken.	DZ Repair	COMPLETE	$75
WO-013	4/8/2025	GRP1	Grapple Truck	1-SAFETY STOP	Grapple hydraulic fail — will not hold load. GROUNDED.	Hydraulic Specialties	COMPLETE	$1,890
WO-014	4/14/2025	STMP1	Stump Grinder	3-SCHEDULED	25-hour service. Belt tension and blade torque.	Tri-State Bobcat	COMPLETE	$185
WO-015	4/20/2025	F450B	Blue F450	2-URGENT	Coolant low — slow leak at lower rad hose.	Midwest Diesel	COMPLETE	$155
WO-016	4/28/2025	BT1	Boom Truck 1	3-SCHEDULED	Oil change + air filter. 5,000 mile interval.	DZ Repair	COMPLETE	$200
WO-017	5/5/2025	TRL1	Gray Trailer	3-SCHEDULED	Trailer hitch ball worn.	Westside Equipment	COMPLETE	$45
WO-018	5/12/2025	SKD1	Skid Steer #1	2-URGENT	Arm cylinder slow. Suspect low hydraulic fluid.	DZ Repair	COMPLETE	$310
WO-019	5/20/2025	GRP1	Grapple Truck	3-SCHEDULED	Windshield chip. Not spreading. Insurance log.	—	OPEN	—
WO-020	5/28/2025	ZTR1	Zero Turn Mower	3-SCHEDULED	50-hour service. Oil, blades, belts.	Sloan Implement	COMPLETE	$160
WO-021	6/5/2025	CHPR1	Wood Chipper	2-URGENT	Feed roller slipping. Efficiency down 30%.	DZ Repair	COMPLETE	$380
WO-022	6/10/2025	BT2	Boom Truck 2	3-SCHEDULED	Routine oil change. Coolant flush due at 100k.	DZ Repair	COMPLETE	$220
WO-023	6/18/2025	DNGO	DNGO Bobcat	2-URGENT	Turbo boost pipe cracked. Losing power under load.	Tri-State Bobcat	COMPLETE	$490
WO-024	6/25/2025	F350W	White F350	3-SCHEDULED	Wiper blades streaking. Replace front and rear.	In-house	COMPLETE	$18
WO-025	7/2/2025	SKD2	Skid Steer #2	3-SCHEDULED	250-hour service. Hydraulic filter, oil, fuel filter.	Tri-State Bobcat	COMPLETE	$310
WO-026	7/10/2025	GRP1	Grapple Truck	2-URGENT	Air brake warning buzzing intermittently.	DZ Repair	COMPLETE	$550
WO-027	7/18/2025	STMP1	Stump Grinder	1-SAFETY STOP	Drive belt snapped mid-job. GROUNDED.	Tri-State Bobcat	COMPLETE	$280
WO-028	7/25/2025	PLT1	Pallet Truck	3-SCHEDULED	Tire tread low on rear passenger.	Ellsworth Auto	COMPLETE	$195
WO-029	8/5/2025	BT1	Boom Truck 1	2-URGENT	Outrigger pad worn through.	DZ Repair	COMPLETE	$720
WO-030	8/15/2025	F450B	Blue F450	3-SCHEDULED	Oil change + rotate tires.	Midwest Diesel	COMPLETE	$185
WO-031	8/22/2025	TRL3	Deck Over Trailer	2-URGENT	Rear ramp chain link broken.	Westside Equipment	COMPLETE	$85

VEHICLE COST SUMMARY

Total repair spend by asset · Identify cost outliers

Asset	Code	Total WOs	Open WOs	Parts $	Labor $	Total $
Dump Truck	DT1	2	1	$480	$0	$480
Grapple Truck	GRP1	4	1	$1,580	$980	$2,560
Boom Truck 1	BT1	3	0	$1,500	$660	$2,160
Boom Truck 2	BT2	2	0	$250	$180	$430
Pallet Truck	PLT1	2	0	$420	$195	$615
White F350	F350W	2	0	$138	$60	$198
Blue F450	F450B	2	0	$200	$140	$340
Gray Trailer	TRL1	1	0	$30	$15	$45
Car Trailer	TRL2	0	0	$0	$0	$0
Deck Over Trailer	TRL3	1	0	$55	$30	$85
Zero Turn Mower	ZTR1	2	0	$160	$95	$255
Skid Steer #1	SKD1	2	0	$360	$240	$600
Skid Steer #2	SKD2	2	0	$220	$165	$385
DNGO Bobcat	DNGO	2	0	$280	$210	$490
Stump Grinder	STMP1	3	0	$520	$285	$805
Wood Chipper	CHPR1	1	0	$220	$160	$380
Chain Saws / Misc	MISC	0	0	$0	$0	$0
GRAND TOTAL		31	2	$6,413	$3,415	$9,828

MECHANICAL VENDORS

10 approved repair & service contacts · DZ Repair is PRIMARY

Vendor	Phone	Location	Equipment Handled	Notes	Tier
DZ Repair	715-907-9021	Prescott, WI — off Hwy 35	Grapple, Boom Trucks, SKD1, SKD2 (large equipment)	Credit limit ~$13,000 — CHECK BALANCE before large jobs.	PRIMARY
Midwest Diesel	715-500-1840	454 Co Rd T, Hammond, WI	F350W, F450B, PLT1 (light duty diesel)	Dan & Dan — great to work with. Good turnaround.	ACTIVE
Tri-State Bobcat	715-531-0801	588 Outpost Circle, Hudson, WI	DNGO, SKD1, SKD2, STMP1 (smaller equipment + parts)	Parts AND service. Reliable and fast.	ACTIVE
Hydraulic Specialties	Call for #	River Falls area	All equipment — hydraulic systems only	MUST BRING PART IN PERSON. Jamie LaMear: 24-hr notice for large jobs.	ACTIVE
Ellsworth Auto	715-273-3377	Ellsworth, WI	Light duty trucks	Good for quick truck repairs.	ACTIVE
Napa Auto Parts	Call for #	River Falls, WI	Parts supplier — all equipment	Primary parts source. Account open.	ACTIVE
Sloan Implement	Call for #	River Falls area	Mowers, small equipment	Zero turn service and parts.	ACTIVE
Westside Equipment	Call for #	Hudson, WI area	Trailers, misc	Good for trailer repairs.	ACTIVE
Bobcat of Twin Cities	Call for #	Twin Cities, MN	Bobcat parts & service	Backup for Tri-State.	BACKUP
Ziegler CAT	Call for #	Twin Cities area	Heavy CAT equipment	Major heavy equipment if needed.	BACKUP

PARTS INVENTORY

17 parts tracked · 5 NEED REORDER

Part Name	Part #	On Hand	Min	Cost	Vendor	Compatible	Last Ordered	Location	Notes
Engine Oil (5W-40 Diesel)	OIL-540	8	4	$28	Napa Auto	Multiple trucks	3/1/2025	Shop shelf	Bulk 5-gal jugs
Oil Filter — Ford F450/F350	FLT-F450	3	2	$12	Napa Auto	F350W, F450B	3/1/2025	Parts bin A
Oil Filter — Mack/Sterling	FLT-MACK	2	2	$18	DZ Repair	GRP1, DT1	2/15/2025	Parts bin A
Hydraulic Fluid (AW46)	HYD-AW46	6	4	$35	Napa Auto	SKD1, SKD2, DNGO, BT1, BT2	4/1/2025	Shop shelf
Hydraulic Filter — Bobcat	HYD-FLT-BC	1	2	$22	Tri-State Bobcat	SKD1, SKD2, DNGO	5/15/2025	Parts bin B	BELOW MINIMUM
PTO Belt — Boom Truck	BELT-PTO	0	1	$85	DZ Repair	BT1, BT2	3/12/2025	—	OUT OF STOCK
Stump Grinder Teeth (set)	TEETH-SG40	2	3	$140	Tri-State Bobcat	STMP1	3/22/2025	Tool wall	BELOW MINIMUM
Air Filter — Diesel Trucks	AFLT-DSL	4	2	$24	Napa Auto	BT1, BT2, GRP1, DT1	4/29/2025	Parts bin A
Radiator Coolant (50/50)	COOL-5050	5	3	$18	Napa Auto	Multiple	3/1/2025	Shop shelf
Brake Fluid (DOT 3)	BRK-DOT3	3	2	$8	Napa Auto	F350W, F450B	3/1/2025	Parts bin A
Grease Cartridge (NLGI 2)	GRSE-2	6	4	$9	Napa Auto	All equipment	3/1/2025	Shop shelf
Turbo Boost Pipe — Bobcat	PIPE-TBO	0	1	$95	Tri-State Bobcat	DNGO, SKD1	6/22/2025	—	OUT OF STOCK
Drive Belt — Stump Grinder	BELT-SG40	1	2	$110	Tri-State Bobcat	STMP1	7/19/2025	Parts bin B	BELOW MINIMUM
Zero Turn Mower Blades	BLD-ZTR	2	1	$48	Sloan Implement	ZTR1	5/29/2025	Tool wall
Wiper Blades (18in)	WPER-18	4	2	$14	Napa Auto	Trucks	6/25/2025	Parts bin B
Ramp Chain — Deck Over	CHAIN-RMP	1	1	$45	Westside Equipment	TRL3	8/23/2025	Tool wall
Fuel Filter — Diesel	FLT-FUEL	3	2	$16	Napa Auto	All diesel	3/1/2025	Parts bin A

EQUIPMENT & FLEET SOP

Work order procedure · Priority levels · Vendor protocols

⚠️ ACTIVE WARNINGS

DUMP TRUCK (DT1) — Sterling M7500, plate GD95489 — Registration EXPIRED 12/31/2025.
DO NOT OPERATE ON PUBLIC ROADS. Work Order WO-007 is OPEN for renewal.

WORK ORDER PROCESS — 8 STEPS

Open the Work Order Google Form (QR code in shop, link in hub).
Complete ALL required fields. Do not skip.
Select the correct equipment code from dropdown.
Select Priority: 1=Safety Stop · 2=Urgent · 3=Scheduled · 4=Monitor.
If Safety Stop: select YES and CALL SUPERVISOR BY PHONE IMMEDIATELY. Do NOT operate equipment.
Describe the issue fully — what happened, when, conditions, sounds/smells/damage.
List suggested parts if known. Attach photo if possible.
Submit. Entry auto-logs to Work Order Log. Email sent to Operations immediately.

PRIORITY LEVELS

🔴 1 — SAFETY STOP

DO NOT OPERATE. Immediate repair required. Call supervisor NOW. Examples: brake failure, steering loss, hydraulic failure under load.

🟠 2 — URGENT

May be used for current job only. Must be repaired before next use. Examples: warning lights, leaks, worn belts, check engine.

🟡 3 — SCHEDULED

Operational. Schedule repair within 1 week. Examples: PM due, minor damage, slow non-critical leak.

🟢 4 — MONITOR

Log for awareness. No immediate action. Examples: minor scratches, non-critical noise.

PM SCHEDULE

Oil changes every 5,000 miles or 250 hours. Update Asset Register after every service.

RECORD KEEPING

All work orders auto-log via the form. Costs entered by Operations when invoice received. Vehicle Cost Summary auto-calculates totals by asset.